ATHENS AREA SCHOOLS

Board of Education Policy:  1230.01 - DEVELOPMENT OF ADMINISTRATIVE GUIDELINES

      The Board of Education delegates to the Superintendent the function of designing and implementing the guidelines, required actions, and detailed arrangements under which the District will operate. These administrative guidelines shall not be inconsistent with the policies adopted by the Board.
     The Board itself will formulate and adopt administrative guidelines and rules only when required by law, and when the Superintendent recommends Board adoption.
     The Superintendent may also issue such administrative and student handbooks as s/he may consider necessary for the effective administration of the schools and distribute them to employees and students and/or their parents.
     As long as the provisions of these administrative guidelines and handbooks are not inconsistent with Board policies, or with Federal/State law, they will be considered to be an extension of the policy manual and binding upon all employees and students.
     A copy of the District's administrative guidelines manual and a copy of each handbook shall be made a part of the Board's reference materials maintained in the District office.
     The Superintendent shall maintain a current organizational chart to which immediate reference can be made by the Board or any employee of the Board.

2210.01 Film Opt Out: (for actual form, see Forms, below)

PARENT NOTICE
Teacher_____________________
Dear Parents:
This note is to inform you that I am planning to show a film/video in class, as described below, of which I would like you to be aware. If you do not wish your student to view this film or film clip, please indicate by signing and returning this notice with your student. An alternate assignment will be provided for your student during this class time.

Film/Video Title_____________________________________ Rated_______________
Class_______________________
Date/s______________________
Reason film/video might be objectionable:

Please excuse ___________________________ from this assignment and provide a suitable alternative for him or her.
________________________________________ ______________

Parent Signature/Date

This notice is to be completed by the teacher and sent home in advance of showing film matter (regardless of medium) that has the potential to be controversial or objectionable due to rating, subject matter, or other reasonable factors. The teacher should consult the building principal if in doubt as to the controversial nature of a film or film segment.

AG 3112 Written Communications

In the interest of efficiency and cost savings, all official written communications from the district, its schools and departments to professional staff will be in the form of e-mail via the district e-mail system, unless specifically required otherwise in state or federal law or regulation, master contract, or board policy. This shall not preclude the district from the use of print communication and/or postage in such matters as deemed necessary or expedient by the superintendent.

All professional staff members will be assigned accounts in the district e-mail system and expected to make reasonable and timely efforts to check their e-mail (at least daily on school days and weekly during breaks, including summer). In urgent matters, telephone communication will be used when necessary. Professional staff members should check for regular, expected communications, such as district newsletters, welcome-back-to-school letters, etc.

Any professional staff member who needs assistance with accessing e-mail for any reason should contact the executive assistant to the superintendent and/or the director of information technology for help or alternate arrangements.

Published 06/02/10

AG 3120.08 Extracurricular Pay for Non-Faculty: The Non-teacher base salary for calculation within the Schedule C shall be $27,580.00.  10/06/2010

3120.09 Background Checks for Volunteers in School-related Activities:  Volunteer sponsors of school-related (but not school-sponsored) youth activities wishing to use school facilities must submit to criminal background check and approval by the district consistent with parent and other volunteers for school-sponsored activities.  Said sponsors must complete a registered volunteer form and agree to abide by the district's decision of fitness to serve as a sponsor, based on the results of the criminal background check.  (see also BOE 2340, 3120.09, 4120.09, and 9211).  Exceptions may be granted to sponsors if a sponsoring organization has already performed such a background check and will certify satisfactory results to the district (e.g., Boy Scouts, Girl Scouts, etc.).  12/21/11

4430.01 Support Staff Payroll/School Closings:

Education support staff who are members of the Athens Education Association Support Personnel Association (i.e., building secretaries, cooks, and paraprofessionals) will not be docked on payroll for hours missed due to allowable emergencies and should include such hours missed on regular timesheets. Instructional hours required by the School Aid Act to be made up, either by adding time to scheduled days or by adding new days or partial days to the school calendar, will be mandatory hours of work for which education support personnel will not be paid additionally, as personnel would already have been compensated for this time.

5112.01 Toilet Training Prerequisite for Pre-Kindergarten/Kindergarten

To be eligible for enrollment in the District's pre-Kindergarten or Kindergarten programs, a student must be completely toilet trained (i.e., capable of handling his or her own lavatory needs), unless otherwise specifically addressed in the student's Individualized Education Plan or Section 504 Plan. The student's parent/guardian has the responsibility to ensure that the student's successful toilet training has been completed prior to the first day of school for pre-Kindergarten or Kindergarten students. School authorities may exclude an otherwise eligible student from continued attendance if repeated toilet problems provide evidence that a student is not toilet trained.

AG 5320 Immunization: No student shall be allowed to attend school without all current immunizations required by state law, unless one of the circumstances mentioned in BOE 5320 apply or the parent has made reasonable and satisfactory arrangements with the school principal. Noncompliance with immunization requirements will result in exclusion of the student from school and truancy filing with Calhoun Intermediate School District.

AG 5410 Retention Guidelines

Every student who is being considered for retention should have the following procedures and interventions completed:

_____ Athens Area Schools Board Policy will be followed. (See below)

_____ Teachers and principals will review the grades of all students for the 1st and 2nd marking periods as well as 1st semester grades if applicable. Any student receiving a D- or E (middle School) or an N or U (East Leroy) in any core area (Language Arts, Math, Social Studies or Science) or in any 2 content areas across 2 consecutive marking periods should be considered for a Child Study and retention. It is important that students achieve the objectives for their grade level.

The following meetings will be conducted before a decision is made:

_____ A child study meeting will be held with enough time left in the school year to implement interventions with the student. Remediated and differentiated teaching strategies will be applied and documented. Follow-up meetings will be held to monitor progress and adjust interventions.

_____ A meeting of pertinent staff will be held to specifically discuss retention of the child in question. A Light’s retention scale and available testing/screening information will be completed. Results of all scales and other assessments will be presented and considered at this meeting.

_____ Parents will be notified and consulted that retention is being considered. Parents will be provided with an informational packet on retention. Included in this packet will be blank rating scales, NASP informational articles, the parent guide to the Light’s Retention Scale, and other pertinent information.

_____ The student’s name will be submitted to the principal for a final decision, which will be rendered by letter no sooner than 24 hours after the last meeting.

6320 Competitive Bidding: The district will use the figure most recently published by the Michigan Department of Education for competitive bidding requirements. For fiscal year 2011-12, the figure is $21,825.

6510: Issuance of Payroll:  Effective August 15, 2009: In the interest of cost-savings, efficiency, and security, all employee payroll will be issued exclusively by direct deposit in the financial institution/s and account/s of each employee's choice. Each employee is responsible to provide the business office with account detail for direct deposit prior to the first payroll of the fiscal year or any desired change, on the form provided by the business office.     E-vouchers are available to all employees through the district website.     Any employee wishing to view or print a pay voucher may do so at their convenience at work or anywhere with Internet access. The district will no longer print or distribute copies of vouchers. It is the individual employee's responsibility to verify payroll information through the e-voucher system.     Any questions on payroll should be addressed to Shirley Dowd in the administrative office.

In accordance with P.A. 323 of 2010, an employee may choose to receive his or her wages by payroll debit card.  An employee wishing to receive payroll in this form may contact the Administrative Assistant, Finance, for more information.

7310 Disposition of Surplus Property: If the superintendent determines a piece of equipment to be no longer serviceable or usable to the district, in accordance with Board of Education Policy 7310, he or she may post same for sale at sealed bid for a specified period of time on the district's website and award the sale accordingly. The superintendent will direct the deposit of proceeds into the appropriate general fund, special fund, or activity account. (06/08/2011)

7450 Property Inventory: Prior to leaving for the summer but not later than June 30, each teacher or staff member will complete and submit to the building principal or business office Form 7450 (Inventory) for each classroom or area for which he or she has primary responsibility. The form may be completed and submitted either electronically or in print (see below). The district is not responsible for personal items left on district property. Published May 5, 2010.

7540.02  Student Photographs on the Web:  Photographs of students may be posted on district or district-affiliated web pages without specific permission or notice per posting, if names do not appear with the photographs. If a student's name is to be used, prior permission from a parent will be required.

8220 School Closings, Delays, and Early Dismissals: In accordance with BOE Policy 8220 (School Day) the superintendent or his/her designee will order the closing of school when weather, road, or other conditions make the transport of students to school or their continued presence in school unsafe or unwise.

In the event that the National Weather Service issues a tornado watch or warning or severe thunderstorm warning for all or part of the school district before school begins for the day, the superintendent shall order the delay or closing of school.

If a tornado watch is issued once students are at or on their way to school, the superintendent will commence procedures for the safe transport home of students. If a tornado or severe thunderstorm warning is issued once students are at or on their way to school, students will be sheltered or housed according to plan until the warning is lifted, and the superintendent will make a determination to continue with school or dismiss early as appropriate.

With regard to winter weather conditions and warnings, the superintendent will check road conditions and monitor the National Weather Service and local forecasts in making the decision to delay the start of school or to cancel school for the day.

If a severe weather warning or deteriorating weather conditions make it unsafe to dismiss students at their normal time, the superintendent will order that they be held at school and sheltered according to plan until such time as the warning is lifted and/or conditions are safe for the release and transport of students.

The East Leroy Elementary School principal or his/her designee will have discretion on the holding of recess indoors or outdoors throughout the day. Official temperatures and wind chills will be taken from the National Weather Service website.

Rev. 12/06/10

9210 Charitable Organizations & Solicitations: Consistent with revisions to the Charitable Organizations and Solicitations Act made the Michigan Legislature in December 2010, any charitable organization wishing to use the name or symbols of the school district must first obtain written permission by applying in writing to the superintendent and satisfying any and all questions the superintendent may pose. All charitable organizations that receive such permission remain independent legal entities and are not under the direction or control of the school district. (06/01/11)